03 March 2008

Community & Public Sector Union - Sydney

 The Community and Public Sector Union (CPSU) is one of Australias largest and most innovative trade unions.

The CPSU is looking for an administration assistant with an analytical mind and strong organisational skills. The role will primarily be responsible for providing high level organisational support to organisers. The successful candidate will have demonstrated abilities to liaise with people at all levels, experience in supporting a team, and be adept at performing tasks similar to that of a personal assistant role. You will have strong skills in the Microsoft suite of products, in particular Excel. In addition to this, you will have sound typing and data entry skills and have experience in database management.

The primary function of the role is to provide organising support functions to team officials and organisers. Two areas of work are defined under this function. One is the provision of general organising support. The other is more specific in meeting the growth strategy of the union. Working with Organisers, the position will be responsible for data collection, maintenance and utilisation to meet the key areas of:

XOur industrial outcomes V delivering the unions core claim in bargaining XOur outcomes in membership V delivering the unions growth target XOur outcomes in member activity and involvement V building member participation in the collective activity XOur outcomes in development of activists and workplace union structures V increasing the number, skill and engagement of activists and workplace leaders in CPSU activity.

XDemonstrated experience in coordinating a project with tight deadlines, involving teamwork and independent working, follow-up and co-ordination of team reporting requirements and tracking of project stages XExperience generating and analysing various statistical reports XProven ability to anticipate resource and support needs to meet event / campaign deadlines XProven ability to be self-driven and to up skill in new forms of software in order to disseminate these skills to other team members XExtensive experience working with a membership based relational database package XExperience with the implementation of a new database rolled out throughout an organisation involving:
Xinput into the development of team guidelines, consistent with Organisational Policy , for standard data entry; responsibility for design and development of the various modules / areas of the database Xwriting, editing and publishing of a policy and procedure protocol for marketing or communication consistent with Organisational policy Xproven ability to quickly gain familiarity with new databases and their capabilities and provide ongoing support to team users

Xdemonstrated ability to liaise with helpdesk & IT team to progress implementation of new database for all users in team XDemonstrated experience managing events such as board meetings, involving set up conference calls, liaising with staff, setting up catering and preparation of A/V equipment and presentations etc XDemonstrated experience performing tasks consistent with that of a personal assistant including but not limited to: receiving and transferring calls; diary management; proof reading; filing; record keeping; report preparation including: minute taking; report writing and collation; letter and submission writing; typing and general assistance with administrative work load as required

Key competencies and skill sets
XExcellent written and verbal communication skills XBasic Web development and desktop publishing skills XIntermediate to advanced PC skills, particularly with Microsoft Word, Excel, PowerPoint and Outlook XResearch skills utilising the Internet XData entry skills consistent with the accuracy required by the databases guidelines XAbility to manage time effectively and multi task XAbility to demonstrate intuition and judgement, particularly when dealing with sensitive material XAbility to contribute to a team oriented environment XThe ability and willingness to take ownership of tasks.

XA commitment to organisational development with a view to remaining relevant to and consistent with the dynamic needs of target groups XA demonstrated professional and proactive approach to all tasks with an adherence to organisational processes.
XA demonstrated ability to be flexible and responsive to the changing demands on the role.
XA demonstrated application of initiative and strong attention to detail XPrevious experience in a membership based community-managed organisation XExperience in actively identifying and pursuing all opportunities to recruit new members into membership XUnderstanding and commitment to social justice principles and unionism XTertiary Qualifications in social science or related field.

$46,051 + 13% superannuation

Written applications MUST address the selection criteria above (Essential & Desired experience & qualifications) in question/answer format and should arrive no later than close of business Monday 3rd March 2008 and be marked private and confidential and addressed to:

Vera Petkovski

Level 10, 440 Collins St, Melbourne, VIC, 3000

E-mail: careers@cpsu.org.au

Phone:(03) 8620 6357

Fax: (03) 8620 6324

The CPSU is an equal opportunity employer and women are encouraged to apply

appsto:  

Vera Petkovski

03 March 2008

Level 10, 440 Collins St, Melbourne, VIC, 3000

03 8620 6357

03 8620 6324

careers@cpsu.org.au