PRINCIPAL PERSONAL ASSISTANT DUTIES
• Typing of correspondence, circulars, submissions, presentations, conference papers, documents, etc.
• Screening of incoming calls, filing, faxing, photocopying, and sorting of officers' mail
• Providing logistical support with campaign activities, such as the preparation of leaflets, and mail-outs, maintenance of records and data bases
• Assisting with the organizing of training courses and conferences including booking of venues and compilation of materials
• Travel arrangements including flights, accommodation, car hire etc.
• Compilation and maintenance of databases
• Diary maintenance including arranging and booking meetings etc
• Assisting with occasional 'out of hours' events such as rallies, functions etc.
• Preparation of Officers' monthly expense claims and cheque requisitions
• Uploading information to relevant websites
• File and serve documents in Industrial Tribunals
SPECIFIC ADMINISTRATIVE TASKS
• Preparing Unions NSW Weekly Minutes as required from time to time
• Recording and maintaining Delegates' attendance records and preparing quarterly letters and statistical details
• Maintenance of "Fair Employer" data base and records and correspondence
• Ordering of office stationery and supplies.
SHARED ADMINISTRATIVE TASKS
• Switchboard relief (as rostered)
• Kitchen duties (as rostered)
• Posting of mail (every second week)
• Organising birthday cakes and teas (as rostered)
• Assistance with the general office 'housekeeping' i.e. distribution of faxes, keeping stationary and general areas tidy
• Assisting with any office duties in an 'overload' situation
• Taking telephone Court Listings and forwarding those details onto the appropriate Officer
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